Who opens it
The companies that deliver to you, and the person at each of them who needs to know what you ordered and whether you have paid. Each supplier sees only their own orders, which is the reason this cannot simply be a shared folder.
What they see
Open orders and what has been received against them. Delivery notes and documentation. Settlement: what is approved, what is paid, and what is held up and why. The contract or framework agreement that governs it all.
Where it comes from
From your ERP or finance system, and from wherever your agreements live. The supplier is reading your record of the relationship rather than their own, which is exactly what removes the argument.
What it saves you
Most of the where-is-my-payment email, and the version of it that arrives by phone on a Friday afternoon. It also saves your finance team from forwarding screenshots of a system the supplier will never be given access to.
What it is not
- Not a marketplace. It does not sit between you and the companies you buy from.
- Not a procurement system. Orders are placed where they are placed today.
- Not a second place to maintain. It shows what your own system already says, and stores none of it.